Building Reservation Request

(updated 07/01/2017)

Community Education is the point of contact for individuals and organizations who wish to reserve school facilities for meetings and events outside regular school hours.

As a condition of using a school building, all renters are required to sign a Group Representative Responsibility & Hold Harmless Agreement; in certain instances, Liability Insurance also is required.

Rental fees may apply, depending upon the type of activity and group classification (e.g., District-related, non-profit, or for-profit). For Fee Schedule information, please CLICK HERE. Outstanding rental balances may result in a usage request being declined.

Certain rentals require a deposit, as outlined in the Fee Schedule. Rental deposits are due 5 business days after the Permit/Invoice is sent. Event changes and/or cancellations require 1 business day advance notice; change/cancellation fees may apply, billed at 20% of rental cost (including custodial charges).

If you would like to reserve a building, please review our Expectations of Users and complete the form below. A member of the Community Education staff will contact you with further details.

NOTE: if your form was submitted successfully, you will receive an automatic email notification. If you do NOT receive that notification, please contact Community Education to confirm your request was received.

PLEASE KEEP IN MIND, REQUESTS SHOULD BE SUBMITTED NO LATER THAN 10 BUSINESS DAYS PRIOR TO THE EVENT.

Name*
First Last
Organization Name
Address*
Street Address Address Line 2 City State ZIP Code
Email*
Phone*
School Requested - 1ST CHOICE*
Indicate the SCHOOL you would like to reserve.

If you do not know which school you need or if you need multiple locations, please select "OTHER" and provide more information (area of town desired, etc.) in the EVENT DESCRIPTION field.
School Requested - 2ND CHOICE*
School Requested - 3RD CHOICE*
If you have selected "OTHER", please indicate which part of town you would prefer:
Rooms Requested*

Indicate the SPECIFIC ROOMS you need for your event.

If you are requesting multiple rooms, add a new line (hit the + button) for each room.
Dates & Times Requested - 1ST CHOICE*

List the EXACT DATES, DAYS OF THE WEEK, and HOURS you are requesting the building, including earliest entrance/set-up time and last exit/tear-down time.

If you are requesting multiple dates, add a new line (hit the + button) for each date.
Dates & Times Requested - 2ND CHOICE*
Dates & Times Requested - 3RD CHOICE*
Number of Attendees Expected*
Event Title & Description*
Please provide as much detail as possible (including league name, pack/troop number, etc.).
Are you a 501(c)3 organization?*
If Yes, you may be asked to submit a copy of your IRS 501(c)3 confirmation letter.
Are you charging a fee to participants?*
Are you a DMPS Community Partner with a current Community Partnership Agreement and updated insurance certificate on-file?*
Did you upload the appropriate forms (signed Group Representative Responsibility & Hold Harmless; Insurance certificate, if applicable**)?*
**You will be contacted by Community Education staff if a Certificate of Liability Insurance is required for your activity.
FILE UPLOAD
Please upload the signed Group Representative Responsibility & Hold Harmless form. If you would like to also upload a Certificate of Liability Insurance at this time, please do so.
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